We’re quickly approaching the end of 2021, which means that business owners are wrapping up their year and looking ahead to the future. This is the perfect time to plan an end-of-year wrap-up or strategic planning meeting! Planning a successful business event can feel daunting. Versa can help you plan a successful business event.
How to start planning your business event
For important business events, it’s important to consider the who, when, what, why, and where of your event.
For year-end events, you may want to involve your entire team. This allows you to give them an update on the state of the company and gives employees an opportunity to ask questions and discuss problems or concerns. Having a full-team meeting opens a dialogue and keeps everyone informed as you head into a new year. If you have more of a strategic planning meeting in mind, you may only want to involve senior leadership or certain departments in your company.
Selecting a date for your event is crucial, especially as you consider holiday schedules and vacations for team members. Once you know who you want involved in your meeting, you should compare schedules ASAP so that you team members can plan for their holidays and any other important meetings they may have as the year ends.
The why of your event is one of the most important things to consider as you’re planning. Do you want to deliver a specific message to your team? Do you want to leave the meeting with certain deliverables and to-dos? Consider putting together a formal agenda to help keep the event on task – this helps provide structure to the meeting and keep everyone aligned on why they’re there. Going into a year-end event or strategic planning meeting with a plan sets you up for success.
While the venue for your meeting may feel like a minor detail, the right space can really elevate the outcome of your event. Utilizing a dedicated meeting space has a lot of benefits. Imagine sitting in a dark, stuffy conference room with an old projector and spotty wifi connection. Now imagine a thoughtfully-designed, functional room with comfortable seating, natural light, and a trusty WiFi connection. Which do you think would help your team be more productive? Even if you have a nice conference room at your office, a change of scenery can be refreshing for your team.
Let’s Get Together
As you can see, there are a lot of moving pieces when it comes to planning a successful business event. If you’re feeling overwhelmed, don’t worry! We can help.
Booking a meeting space at Versa gives you access to our versatile meeting spaces that are perfect for anything from a small team strategy session to a large company-wide meeting. Our meeting rooms are equipped with A/V capabilities and Owl Intelligence System™ webcams, so if any of your team members are virtual, they’ll feel like they’re sitting in the room with the team. Plus, we have beverages, snacks, and full catering options available. We take care of the details so you can make sure your event goes off without a hitch.